Berlin, Germany

Project Management

Posted 156 day(s) ago

GISMA Business School, founded in 1999, is one of the leading international business schools in Germany. Our approach to education and pedagogy merges business experience and professional practice with the acquisition of analytical skills and contemporary theory through customised, experiential, and interactive learning. Our faculty and staff are passionate about cultivating the careers of students in the fields of business, leadership, data science, and agribusiness. GISMA supports businesses in their internationalisation and digital change processes by preparing students with exactly the qualifications that will be needed to meet future challenges. We have proudly held the AMBA accreditation since 2011, an honour shared by less than 1% of the world’s elite business schools. In Germany, GISMA University of Applied Sciences is a part of Global University Systems (GUS). GUS is represented by more than 80,000 students in twelve countries, and three continents.

For our campus in Berlin, Germany, we are looking for a full-time (40h/week)

Executive Assistant / Project Coordinator (m/w/d)

to start immediately.

You are a self-motivated and ambitious individual with experience in a similar role. Strong written and verbal communication skills, as well as excellent organisational skills are essential to this role. You will have good time management and excellent multi-tasking skills and possess the ability to work on your own initiative as well as being a team player. When dealing with internal and external decision-makers, you are always confident, competent, friendly and communicate in a targeted manner.


Job profile:

  • Support of the Senior Team in its daily management tasks, organization and administration
  • Monitoring and support of projects, and independent handling of specific projects (taking charge of planning, organising and managing projects from beginning to end)
  • Track, document and report project progress
  • Assess and improve upon new and existing processes, documentation and reports
  • Complex diary management, including scheduling of meetings and prioritising appointments
  • Preparation and follow-up of internal and external meetings, supervisory board and committee meetings and conferences, participation in general meetings, preparation of relevant documents with the support of the central functions and by collecting information from and liaising with internal and external stakeholders
  • Preparation of analyses, reports and decision papers
  • Ensuring the flow of information between the Senior Management and other positions in the company


  • Successfully completed university degree or comparable qualification
  • 3 years of experience as an executive assistant or in a comparable position
  • Very good knowledge of MS Office
  • Excellent organizational skills and problem-solving skills
  • Ability to work under pressure, flexibility, diligence, and discretion
  • Very good communication skills in English both written and verbal
  • German skills desirable, but not a must
  • Experience working in a culturally diverse environment

We offer:

  • Being part of a dynamic team in an international work environment
  • A workplace in our modern, centrally located campus locations in Berlin
  • Opportunity for creative input and developing own ideas
  • Personal and professional development


Please send your detailed application (cover letter, resume and relevant certificates) including the earliest possible starting date and your salary expectations, in digital form to

Please note: Candidates must have the right to work in Germany. Only applicants shortlisted for an interview will be contacted. Currently all interviews are conducted online.

GISMA is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.